Head of HR Ethiopia (National)

HEAD OF HR  in Addis Ababa - PLEASE NOTE THIS IS A NATIONAL POSITION

KEY AREAS OF ACCOUNTABILITY/RESPONSIBILITIES

• Draft and / or implement HR Policies, Procedures and ensure adherence to Best Practices
• Oversee the development, in accordance with GOAL international practices and local employment legislation, donor compliance and implementation of the GOAL’s HR handbook
• Ensure HR policies and procedures aligns to HR functional areas and that programmes are in line with GOAL values and principles.
• Provide support to managers on employee relations and performance management, ensuring that issues are dealt with in a fair and consistent manner. This may include overseeing disciplinary and grievance procedures.
• Work with senior managers to optimize and forward plan organizational structures for maximum operational efficiency
• Ensure confidentiality is maintained throughout the HR team.

Recruitment Planning and Staff Selection:

• Ensure all recruitment are carried out in line with the recruitment policy and laws of the land.
• Ensure a transparent, timely and efficient recruitment process.
• Advertise/upload vacancies through GOAL recruitment greenhouse, Relief web, government agencies, networking and referrals.
• Shortlist candidates, interview along with technical managers and support the selection of the best candidates.
• Manage reference checks, ATSC and job offers. 
• Manage the HR orientation for all new staff.

Inductions, Training and Staff Development:

• Oversee staff inductions.
• Coordinate development of standard staff induction materials and group induction days
• Develop and seek funding for staff development, aiming to ensure staff have appropriate training to keep performance at the top level.
• Support line managers and department heads review training needs through assessments and review of performance appraisals and work with managers to organize training, development and mentoring initiatives to meet gaps,
• Maintain a training tracking sheet to monitor trainings identified during appraisals and record all trainings completed
• Conduct exit interviews with staff who are leaving and report to the line managers on key trends.

 Staff Management

• Line management responsibility of HR team based in Addis Ababa and field offices communicating clear expectations, setting performance objectives and workplans, providing regular and timey feedback to continue their professional development.
• Strengthen and build the capacity of the Human Resource team at head office as well as area offices

Performance management:

• Develop and implementation of an effective and objective performance appraisal system
• Ensure appraisals are being conducted regularly and appropriately
• Support managers and supervisors with training in objective setting and conducting staff appraisals as required
• Maintain a training database of agreed training requirements and work with line managers and supervisors to help ensure training are conducted within a reasonable timeframe.

Compensation and Benefits:

• Regularly review of staff compensation package in conjunction with HQ
• Engage on Birches salary reviews and provide recommendation on adjustments of pay when necessary to ensure competitive pay
• Monitor market conditions related to benefits to ensure national staff benefit levels are competitive
• Ensure effective management of staff Pension schemes, Medical Insurance and processing compensations on accidents and other staff related insurance claims

Personnel Administration and Documentation:

• Follow up the review the staff database and HR files on a frequent basis, ensuring they are maintained to the standard and kept up to date
• Ensure audit issues are addressed as per the agreed timeline
• Ensure staff contracts are kept up date and that all staff whose contracts are not going to be renewed are informed in line with the HR handbook.
• Ensure that timesheets are completed monthly for all staff and confirm that all exiting staff have complete the process. Also share the timesheet tracker on 10th of every month.
• Ensure all contract terminations are appropriately documented and all owed monies are paid to the departing staff member in a timely manner
• Work with line managers and department heads to maintain leave plans for all staff, update the leave tracker on a monthly basis and share with staff for better planning to avoid gaps where 2 staff members from same departments leaving the at same time.
• In consultation with line managers, ensure that there is cover for staff going on leave.
• Keep records in hard and soft copies of approved leave requests.
• Ensure the timely processing of new contracts, contract extensions, staff transfers, promotions and other change of employment status.
• Support head of HR in managing processes related to disciplinary actions, staff exiting and termination.
• Respond to employee related queries and provide services to all HR related inquiries and requests.
• Administer and participate in the review of the GOAL Ethiopia HIV and AIDS Workplace Policy
• Ensure work/residence permits/Vaccinations is issued for all expat staff and other requirements. And ensure the trackers are maintained and kept updated/shared with expat team.
• Liaise with the Legal advisor on labour issues at Ministry of Labour and the Courts

Safeguarding & Inclusion:

• To foster an inclusive working environment which is non-threatening and safe for all. An environment that addresses safeguarding adequately in its processes and where the barriers to raise and discuss concerns about safeguarding issues are identified and where possible mitigated.

Values & Behaviours:

• Strong commitment to upholding and promoting GOAL’s values; Inclusiveness, Transparency & Accountability Courage, Partnership and Humanitarianism

Other duties:

• Keep track of issues relevant to HR such as the introduction of new policies.
• Network with GOAL Global HR Group/HR Managers from other INGOs to keep informed of HR-related issues.
• Ensure all staff have valid ID card.

About You

Qualification & Requirement 

• Master’s degree in human resources, business administration, or related field.
• At least 5 years of experience in human resources, with experience in a management role.
• Comprehensive knowledge of Ethiopia Labour Law.
• Fluent in English both writing and speaking
• Competent computer skills; Microsoft Word/Excel/PowerPoint/Outlook
• Excellent administration skills and a strong attention to detail.
• High level of discretion and confidentiality
• Calm, analytical with diplomacy and communication skills.
• Organized, a self-starter and an enthusiastic team player.
• Ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions
• Have initiative and be a pro-active self-starter

Required Skills

• Planning & Organisation
• Conflict Resolution
• Active listening
• Communication

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated.  Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible.  This means that we will close adverts as soon as we have found the right candidate, and this may be before the published closing date.  We would therefore advise interested applicants to submit an application as early as possible.