Grants and Communications Coordinator

Location: Remote (ideally in Nairobi, Kenya)

About Us  

GOAL has responded to the world’s major humanitarian crises since its founding in 1977, working with vulnerable communities in 15 countries across the globe with a dedicated team of 3,500 personnel. While GOAL continues to be an agile first-responder to humanitarian crises, it is also committed to working with vulnerable communities to help them survive crises and support them on the road to recovery. 

Job Purpose

Reporting to the Programme Director (PD), the Grants and Communications Coordinator will be central to ensuring coordination and quality of grants management and new business development for GOAL Sudan. The incumbent will directly oversee grant management processes for GOAL Sudan and be highly engaged with business development strategy. The position is based The Senior Grants Coordinator will be part of the GOAL Sudan programme leadership team, working closely and in coordination with the PD, CD, Senior Management Team, Program Coordinators, Area Coordinators, MEAL team, and finance team, among others.

Main Areas of Responsibility

Program and New Business Development

• In coordination with the PD, oversee and lead the development of concept notes and proposals, to include programme design meetings, ensuring quality and alignment with internal donor requirements and compliance, and full details and completeness of proposals submitted 
• Coordinate proposal development process, from review of solicitation, development timeline to final submission, gathering input from Programme Coordinators (PCs), MEAL team, Sudan Field staff, Programs Director, Partnership Coordinator, Systems, Finance, Technical Advisors, and ensuring timely and proper review at the HQ level
• Support facilitation of program design meetings to ensure high quality design processes
• Together with the PD and working with HQ FBD team, contribute to development and implementation of a comprehensive and coherent business development strategy, funding pipeline and projections, and help prioritize approaches to donors for GOAL Sudan
• Work closely with PD and CD to engage in regular and strategic communication with donors, including meetings with existing donors, email communication and updates, and engagement with potential new donors
• Proactively collaborate with the MEAL and Safeguarding staff to ensure relevant data and factors are considered in program design and strategy, notably gender and safeguarding considerations
• Proposal writing: Drafting non-technical sections and reviewing technical and other inputs, for completeness, coherence, conciseness, compliance with donor rules & guidelines
• Coordinate proposal processes to follow internal GOAL process, including use of GOAL’s PRC template and PRC review process
• Work closely with Finance and Program departments coordinating the development of proposal budgets and conduct review of proposal budgets for donor responsiveness and matching technical narrative.
• Act as focal point with other NGOs or other actors regarding active and potential Consortia 
  

Grants Management

• Ensure efficient, uniform and effective systems in place and utilized for grant management cycle, including reporting, implementation monitoring and tracking, donor communications, grants documentation filing, information management, and management meetings.
• Ensure the availability of an up-to-date grants management and reporting calendar and share and coordinate ad-hoc donor and HQ requests with the relevant staff promptly.
• Organize and facilitate Grant Opening and Closing Meetings, as well as regular grants management / review meetings, which include representation from each department (finance, HR, programs, and systems) and ensure proper follow up of issues raised. Ensure these follow grant management guidelines from GOAL HQ
• Coordinate and review monthly sector reporting and other regular or ad-hoc reporting templates, and identify improvements to reporting system
• Lead drafting donor reports, based on sector reports, activity reports, MEAL data tracking (SCORE), and other information and reporting received from field, including follow-up directly with field staff for additional information needed
• Support monthly Budget Management Team (BMT) processes
• Ensure sound management of reporting requirements, including from partners (and in coordination with the Partnership Coordinator), ensuring timely and quality submission to donors.
• Support Compliance Department with donor communications during donor agreement review periods, and support coordination of their review with relevant GOAL Sudan team and with relevant HQ staff
• Support external reporting and/or procedures as needed, such as for clusters, HPC cycle, reports to authorities, technical agreements, and others

Communications

• Work with GOAL HQ Communications team to support the Sudan team to identify and share communication content, to showcase GOAL’s work and meet donor requirements
• Ensure ad hoc communication requests from CD, donors and/or HQ are developed (programme briefs and summaries, grant progress updates) by program and grants staff as appropriate.
• Support and advise the MEAL and Programme teams, ensure that all donor visibility, branding and marking plans are developed and implemented as required.
• Ensure drafting and routine updates on GOAL Sudan program overview information sheets for use in external stakeholder advocacy, GOAL Global website and new business development efforts.
• Collaborate development of success stories for reporting and lessons learned to inform project design

Lead, Mentor, and build capacity of staff on grants management

• Identify capacity strengthening needs among GOAL Sudan programme and programme quality team. Develop routine training package for GOAL staff and partners on Reporting and Proposal writing skills strengthening and ensure the delivery of training.
• Together with PD, identify personal professional development capacity gaps and address through training and other knowledge building resources. 

Skills & Qualifications

• Demonstrable experience working in project and/or grants management and proposal/business development/design in a humanitarian context with an INGO or international organisation
• Prior knowledge of donor regulations (BHA, ECHO, FCDO, UN)
• Prior experience designing and developing new business development and funding strategies
• Proven track record of successful proposal and concept note development from development, donor submission and award for range of donors
• Excellent inter-personal, cultural and relationship-building skills and the ability to effectively represent GOAL with donors and other external stakeholders
• Proven ability to think strategically and take initiative
• Strong writing and editing skills with close attention to detail
• Strong capacity to mentor and build staff capacity
• Excellent planning and organizational skills, with the ability to appropriately managed and delegate work
• Excellent analytical and presentation skills, including ability to summarize effectively
• Superior oral and written communication skills, with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders
• Proven ability to work well in teams and promote teamwork, thrive in a multi-cultural environment, be flexible and handle pressure with professional grace
• Arabic language skills are desirable

We strongly encourage you to apply even if you do not meet every single requirement listed.  At GOAL we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please just contact our Recruitment Team at recruitment.hq@goal.ie   

GOAL commitment to Diversity, Equity and Inclusion: 
GOAL is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We foster an inclusive culture where all voices are heard and valued, we are particularly eager to receive applications from women (and other underrepresented groups). We know that the more inclusive we are, the better our work will be. 

All employees share in the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws. 

Accountability within GOAL 

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.  

Safeguarding 

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates. 

General Terms and Conditions 

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.