Procurement Assistant

About Us 

GOAL has responded to the world’s major humanitarian crises since its founding in 1977, working with vulnerable communities in 15 countries across the globe with a dedicated team of 3,500 personnel. While GOAL continues to be an agile first-responder to humanitarian crises, it is also committed to working with vulnerable communities to help them survive crises and support them on the road to recovery.

Job Purpose

To provide administrative support to the GOAL Syria Programme, specifically related to high value procurements, ensuring that all procurement is conducted in accordance with GOAL Logistics policies and procedures, relevant donor requirements, and in the spirit of obtaining best Value for Money (VFM).

Duties and responsibilities

Procurement Support

• Assist HQ Procurement team to ensure that all procurement procedures are effectively followed in compliance with the GOAL Procurement Manual.
• Lead the upload and initial reviewer for Anti-Terror and Sanctions Checks (ATSCs) and ensure the file is complete and kept up to date, and ATSCs for suppliers are renewed as per GOAL policy.
• Help to facilitate and administer the tender process for high value procurements by drafting necessary documents, advertisement of tenders and supplier communication.
• Assist with the scheduling, facilitation and admin duties associated with Tender and Procurement Committees.
• Attend HQ and field meetings and provide note-taking support as requested.

Procurement Filing & Reporting

• Ensure that the HQ Master procurement tracker and Syria/Turkey procurement trackers are updated and up to date.
• Ensure that the GOAL HQ procurement files for Syria programmes are up to date and complete in line with the GOAL Procurement Chart.
• Help maintain an up-to-date list of suppliers and subcontractors.
• Support the tracking of procurement processes to advance in accordance with agreed timelines of each process.
• Update other trackers, reports, visuals and filing as requested.

Other Duties

• Any other relevant duties as directed by the HQ Procurement Coordinator for Syria & Turkey programmes.

Requirements (essential)

• Education: Completed High School degree from an accredited academic institution.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel).
• Ability to manage and prioritise a varied workload in a in a dynamic work environment.
• A flexible approach to work and willingness to take on extra duties, work additional hours if required.
• Excellent attention to detail.
• Fluency in English is required.

Requirements (desired)

• Bachelor’s degree in supply chain, Accounting, Finance, Business Administration or similar.

• Experience of working in the I/NGO environment
• Experience of working in procurement and logistic positions
• Working knowledge of Turkish or Arabic language is an advantage.

The incumbent is expected to demonstrate the following competencies:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

GOAL offers staff flexible working with our hybrid model, we require our HQ employees to work 2 days per week from our office in Dun Laoghaire, Dublin.

GOAL is an equal opportunity employer. We celebrate diversity and are committed to building an inclusive environment for all employees. We know that the more inclusive we are, the better our work will be. All employees share in the responsibility for fulfilling GOAL’s commitment to equal employment opportunity and equal treatment. GOAL does not discriminate against any employee or volunteer; or any applicant for employment or volunteering on the basis of age, gender identity, ancestry, political opinion, civil status, medical condition, ethnic background, disability, race, religion, sexual orientation, or any other characteristic protected by applicable laws.

Accountability within GOAL

A commitment to GOAL values and GOAL’s integrity framework is critical to working with GOAL. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability: 1) Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols; 2) Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area; 3) Report any concerns about inappropriate behaviour of a GOAL staff or partner.

Safeguarding

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.